After your daytrip you will be required to submit all the requested information to Daytrippers within 8 weeks or Daytrippers reserves the right to withdraw the agreed funding and reallocate it to an alternative group.
PHOTOGRAPHS / TESTIMONIALS: We will always require testimonials from the trips in order to help any future fundraising. Testimonials MUST include PHOTOGRAPHS and a group photo is most desirable. In addition to photographs other feedback can be provided by way of artwork or written testimonials by the children and carers. Your cooperation will mean other children will also have the opportunity to have fun and valuable experiences.
INVOICE/RECEIPTS: Please send us an invoice on your organizations headed paper detailing the total money spent on the trip that you are requesting reimbursement for. This may be equal or less than the pledged figure agreed with Daytrippers, documented on your acceptance letter. Under no circumstances can this figure be more than the previous agreed amount. Evidence of the monies spent must be provided to support the invoice. Photocopies of receipts will be accepted. As we get a lot of enquiries, below is an example of the format we might expect for your invoice to us, please include your BACS payment details, and our Daytrippers trip reference:
LIST OF CHILDREN: If any of the children could not attend on the day, or the numbers have been changed and previously agreed with Daytrippers, please send us an updated register of the children who went on the Daytrip. We appreciate that often on the day there are a few drop outs due to various reasons out of your control, this is taken into consideration, however if you expect the numbers of children to change significantly from your original application then you must inform us prior to the daytrip as this may affect the agreed funding.
FEEDBACK FORM: Finally we will also require you to complete the ‘Daytrippers Feedback Form’ on your daytrip. This will provide us valuable information on your chosen destination and trip ideas that we may be able to pass on to another group.
Only when Daytrippers have received all the information we require will we issue reimbursement.
